Notifying changes in a project

Which changes should you notify NSD about?

As a general rule, only changes that have implications for our assessment of the project are to be notified via the Change Request Form.

Examples of changes that should be notified are:

  • change of date for project completion (date for anonymisation of collected data)
  • changes to the sample, if this affects the criteria for consent (eg. if you plan to include children or persons with reduced capacity to consent)
  • changes to the type of data being collected (especially if you are to collect sensitive personal data)
  • additional methods
  • change of project leader
  • change of institution responsible for the project (data controller)
     

Which changes should not be notified?

Examples of changes that it is not necessary to notify can be:

  • change of title
  • minor changes in the number of informants
  • insignificant changes to the sample or questions in a survey/interview guide
     

How to notify changes in a project assessed
before 20th July

Projects to be completed by the end of 2019

If your project was assessed before 20th July 2018, and the project is to be completed (collected data are to be anonymised) by the end of 2019, you should notify changes in the project using the Change Request Form. This form should be returned to NSD by email: personverntjenester@nsd.no

Download Change Request form

NB: It is only projects where the collected data will be made anonymous by the end of 2019 that can use this Change Request Form.
 

Projects with a duration beyond 2019

If your project was assessed before 20th July 2018 and...

  • the end date of the project (date for anonymisation of collected data) is beyond the end of 2019, or
  • you intend to extend the project period beyond the end of 2019

…you should not notify NSD about changes in the project using the Change Request Form. In this case, you must re-register your project using our new online Notification Form. This is necessary due to the new legislation (General Data Protection Regulation and new Personal Data Act)  that came into force 20th July 2018.

NB: Please indicate your current project number (5-digits) under 'tilleggsopplysninger' (additional information) in the form and explain why you are re-registering your project.
 

How to notify changes in a project assessed
after 20th July

If your project was assessed after 20th July 2018, and you intend to make changes to your project, you must log in via 'Min Side' (My Page) and insert the changes directly into your Notification Form. The changes cannot be put into practice until you have received an answer from NSD.  
 

Do you intend to make significant changes to a project?

If you are to make larger, significant changes to a project, it will often be necesssary to submit a new Notification Form. Examples of this might be:

  • additional methods which entail different parts of the project having different dates for project completion (different dates for anonymisation of collected data)
  • sub-studies with multiple project leaders
  • new sub-studies with different methods, samples, dates for project completion, etc.
  • new purpose(s)
  • if NSD has previously assessed that it is not necessary to notify us about the project, but your changes will lead to the project needing to registered, you must submit a new Notification Form

Are you unsure whether you should notify us about changes to your project? Please contact us before submitting the Change Request Form, or before making changes to your online Notification Form.

 

Download Change Request form 

 

Last updated: Wed Sep 12 11:25:36 CEST 2018

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